before
- High manual effort in the quotation process
- Complex bills of quantities require significant time
- Quotations are difficult to prepare and review
- Decisions are often based on scattered information
Project Details
KIM, AI-powered Assistant System for the Quotation Process
Research ProjectFunded Project
With KIM, we are developing an AI-powered assistant system that analyzes tender documents and prepares reliable quotation drafts directly in the ERP system. This makes the quotation process faster, more structured, and less error-prone.
Why this matters
Especially in quotation processes, manual effort is often very high. Bills of quantities are complex, time-consuming, and prone to errors. KIM helps make this process significantly more efficient and data-driven.
Import
The AI automatically reads tenders and bills of quantities.
Structure
Master data, line items, and technical requirements are prepared and structured.
Compare
Relevant content is compared with historical ERP data.
Prepare
The system creates a reliable quotation draft.
Review
The draft is directly available in the ERP system for expert review and approval.
after
- A significantly more structured workflow
- Faster processing of complex requests
- Reliable quotation drafts directly in the ERP system
- Improved decision-making based on data
benefits of the approach
- Less manual work
- Reduced risk of errors
- Faster quotation creation
- Noticeable relief in daily operations
- Meaningful use of AI directly within existing processes
Result
The processing time for complex bills of quantities can be reduced from up to two days to around two hours.
Two days processing time
Two hours processing time
KIM is the next logical step for us in using AI where it creates real value in everyday work: directly within the process, without detours, and seamlessly integrated into existing workflows.
Funding
This project is funded through the State Programme for the Economy 2021–2027 with resources from the European Regional Development Fund (ERDF).
